I.
This is a non-profit organization chartered by the ACADEMY OF MODEL
AERONAUTICS (AMA) known as the ALAMO RADIO CONTROL SOCIETY,
Incorporated (ARCS).
II. The purpose for which ARCS, Inc. is formed is as follows:
A. Encourage
and promote in every way possible the design, construction, and
operation of Radio Control Model Airplanes. This applies to young
people as well as adults.
B. Provide for and regulate contests, events and exhibitions for Radio Control Model Airplanes.
C. Initiate a perpetual ground and flying safety program.
D. Provide help and encouragement to young people in the building and operating of models.
E. Obtain and maintain a site for flying radio controlled model aircraft.
III. ARCS Incorporated Board of Directors:
A. The Board of Directors shall consist of President, Vice-President, Secretary, and Treasurer. Officers shall be elected annually in September by a majority vote of the membership in attendance. Officers will then assume their official duties in October. The
officers’ function shall be to discharge the duties of their
office and such other business required to operate the organization in
the best interest of all the members. All
decisions of the Board of Directors will be confirmed by a majority
vote of the corporation members at the regular business meeting.
B. Nominations
for election to the board shall be presented in the annual September
meeting. To facilitate the nomination process, the existing board has
the responsibility to have a Nominating Committee formed to present a
proposed slate to the membership. In addition, nominations from the
floor are appropriate.
C. Annual ARCS dues for these elected officers shall be waived for the period they serve on the Board.
D. A
Newsletter Editor will be selected who will be responsible for all
newsletter correspondence and insure it is afforded the proper
distribution. Annual ARCS dues for the Newsletter Editor shall be waived for the period they serve that position.
E. A
Senior Advisor will be selected, as provided for in Article 3.5, to
assist these officers in their decision making; however, this member
will have no Board of Directors vote.
F. Individual officer duties are as follows:
1. President:
The President shall be the chief executive officer of the corporation. He shall preside over all meetings of the Board and of the members of the corporation. He
shall have general and active management of the business of the
corporation and shall see that all orders and resolutions of the Board
of Directors are carried into effect. He
shall be an ex-officio member of all standing committees and shall have
the general power and duties of supervision and management usually
vested in the office of president of a corporation.
2. Vice-President:
The
Vice-President, in the absence of the president shall perform the
duties of the president, and when so acting, shall have all the powers
of and be subject to all the restrictions upon the president. The Vice-President shall perform such duties as assigned to him by the president or Board of Directors. The
Vice-President shall be responsible for the initiation and enforcement
of the perpetual ground and flying safety program for the corporation. The Board of Directors may appoint a field safety officer who will be directed by the Vice-President.
3. Secretary:
Duties of the Secretary shall include:
a. Enter
and maintain in the books of the corporation true minutes of the
proceedings of all meetings of the members, Board of Directors, and any
Executive Committee.
b. Keep in his custody the seal of the corporation and affix the seal to all instruments where its use is required.
c. Give all notices required by statute, by-laws, or resolution.
d. Annually forward to the AMA the required forms and monies for the AMA Club Charter and the Certificate of Insurance.
e. Initiate all corporation correspondence as directed.
f. Maintain official file on these by-laws and all resolutions in effect which serve as addendum to these by-laws.
4. Treasurer:
Duties of the Treasurer shall include:
a. Maintain
custody of all corporation funds and securities and record in
corporation books full and accurate accounts of all receipts and
disbursements.
b. Deposit
all monies, securities and other valuable effects in the name of the
corporation in such depositories that may be designated for the purpose
by the Board of Directors.
c. Disburse the funds of the corporation as ordered by the Board of Directors.
d. Render
to the President, or the Board of Directors, when requested by either,
an account of his transactions and the financial condition of the
corporation.
e. Prepare
an annual financial statement in the ledger format showing itemized
income and expenditures to be used for tax purposes and to serve as a
budgetary guide for the coming year.
5. Senior Advisor to the Board of Directors
Shall be a past president or officer of the corporation. Duties
shall be to render assistance to the Board of Directors in their
decision-making functions and to represent the general feeling of the
membership of the corporation.
IV. Members:
A. By
attending two scheduled meetings, a candidate may be elected to
membership in this corporation by showing proof of AMA Insurance and
being voted in by a majority vote of members present at their second
meeting.
B. A
candidate may also be elected to membership by offering a petition
signed by 10 club members and receiving a majority vote of members
present at a regular meeting at which the petition is presented. This
means of membership is to be used only in the case that school or work
does not allow the candidate to participate in the monthly meetings.
C. Any member may be removed from membership for conduct deemed prejudicial to this corporation. Removal
requires a two-thirds (2/3) vote of the members present at any regular
meeting (or called special meeting) considering this issue. Non-payment
of dues or special assessments as provided for in article V of these
by-laws is also grounds for possible loss of membership. Members in
question will first have been served with a written notice of the
removal procedures. The member may produce witnesses, if any, or be
heard or represented by any means at the meeting.
D. All members at the incorporation of these by-laws will be known as Charter Members of the Corporation.
E. A member may apply for temporary inactive status by presenting substantial reasoning to the Board of Directors. The matter is subject to approval by the Board of Directors to insure the procedure is not abused. The member must be paid up and in good standing at time of application. Full membership is restored when inactive members resume payment of dues.
V. Dues, Fees, Assessments:
A. Dues:
- Each Open AMA member of the corporation shall pay annual dues of $85.00 by the 31st of December. Included in the dues is a Field Surcharge of $25/year used to defray the costs of new field acquisition and maintenance. Funds will be “ear marked” for such purposes. New
corporation member’s dues will be prorated based on the date of
membership ($7.00/ month for the months remaining in the current year). For
each Youth Member, Full Time Student Member under 25, Inactive Member,
and AMA EXTRA Family Members, the field surcharge is waived.
2. All AMA Youth Members pay reduced dues. Those
annual dues will be for the amount of $10.00 paid on the day of being
voted into the corporation and then annually by the 31st of December.
Initial year’s dues shall be prorated at $1.00 per month if for
less than a full year.
3. Any Full Time Student age 25 or younger is eligible for reduced dues. Those annual dues will be for the amount of $10.00 paid
on the day of being voted into the corporation and then annually by the
31st of December. Initial year’s dues shall be prorated at $1.00
per month if for less than a full year.
4. Personnel
who are temporarily in the San Antonio area for a period of not more
than 180 days and who desire to use the flying facilities of the
Corporation, but do not become a member of the Corporation shall be
assessed a fee of $5.00 per month for flying site privileges, and must
show proof of current AMA membership.
5. A
person possessing an AMA EXTRA Family Membership who is a direct family
member of an ARCS Charter Member is eligible for reduced dues. Those dues will be for the amount of $10.00 paid on the day of being voted in to the corporation and then annually by the 31st of December. Initial year’s dues shall be prorated at $1.00 per month if for less than a full year.
B. Fees and Special Assessments: Each new member of the corporation shall be assessed an initiation fee of $50.00 with the following exceptions:
1. AMA
Youth Members and Full time students age 25 or under are obligated to
pay an initiation fee of $15.00 and will have no voting rights.
2. Inactive members may receive the corporation Newsletter by subscribing for
$10.00 per year in lieu of corporation dues. These funds will be used to defray mailing expenses.
C. Should
any member fail to pay club dues for two (2) consecutive months or
special assessments when due, he/she shall be considered delinquent and
will forfeit all club privileges until those financial obligations are
satisfied by payment in full.
D. Notice
of Non-Payment: The ARCS Secretary or Treasurer will notify a
delinquent member in writing that he/she is suspended from all club
privileges. A delinquent member must correct his/her financial delinquency within thirty (30) days of receipt of written notice. If
the defaulting member does not meet his/her obligations, the Board of
Directors is required to consider the circumstances and suspend,
cancel, or reinstate the membership of such member.
VI. Flying Regulations:
A. All
members and guest(s) are required to possess a current AMA (FCC license
if operating on a HAM band) before flying at the corporation flying
site.
B. All members and guest will be provided with a written copy of the flying site rules and regulations upon request. Corporation members will receive this documentation upon acceptance of their membership. Guest sponsors will insure that the guest will follow flying site rules posted at said site.
VII. Committees:
Committees will be formed from the membership as directed by the President as needed. Committees will be effective for the specific function, calendar year or as otherwise specified.
VIII. Meetings:
A. Regular corporation meetings will be held at a time and place designated by the Board and published in the newsletter.
B. Special meetings may be called by the President or Board of Directors, or by petition of 10% of the membership. A notice furnished to the membership seven (7) days prior to the meeting must precede a special meeting. The special meeting will be confined only to that business included in the seven (7) day notices.
C. During
the meetings, “Robert’s Rules of Order” will prevail
in the event of disputes or other circumstances requiring more formal
parliamentary procedure.
A. All full dues paying members of the corporation will be entitled to a vote on all matters requiring it. The
President of the corporation will not normally vote unless there is a
tie in the voting, at which time he will cast the deciding vote.
B. Proxy
voting is permissible on items or motions contained in the newsletter
that will require a vote at the next business meeting .The said vote
must be received in writing by a member of the Board of Directors prior
to the meeting.
X. Disbursement of Corporation Funds:
Funds up to $75.00 per month may be dispensed at the discretion of any Corporate Board member. Such expenditures shall be documented under usual treasurer’s reporting procedures. No
corporation funds greater than said amount shall be dispensed without a
majority vote of the Corporation members present at a monthly meeting
at which time the financial outlay is discussed.
XI. Amendment of by-laws:
These
by-laws may be amended by a 2/3-majority vote of members present at the
regular business meeting or at any special meeting.
XII. Impeachment of Board of Directors:
Any
director of this Corporation may be removed from office by a
2/3-majority vote of the members present at the regular business
meeting.
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